Opportunity Information: Apply for PAS ZAF FY22 03
The 2022 U.S. Exchange Programs Logistics Management opportunity (Funding Opportunity Number PAS ZAF FY22 03) is a U.S. Department of State, U.S. Mission to South Africa grant competition run by the Public Affairs Section at the U.S. Embassy in Pretoria, in coordination with the U.S. Consulates in Cape Town, Durban, and Johannesburg. The award is structured as a cooperative agreement, meaning the selected organization(s) will not simply receive funds and operate independently, but will work closely with U.S. government public diplomacy staff to carry out agreed logistics tasks. The purpose is practical and operational: to provide end-to-end logistics support for South African participants in three major U.S. exchange programs (Mandela Washington Fellowship, Fulbright Programs, and the Community College Initiative Program). A major cross-cutting requirement is that applicants must plan for pandemic mitigation measures where relevant, including items like single-room accommodation and COVID testing.
A key administrative detail is that applications are not submitted through Grants.gov. Proposals must be emailed directly to PretoriaGrants@state.gov, and applicants are instructed to read the full announcement in the related documents before applying. The opportunity is discretionary funding, subject to availability of funds, with an expected total of up to three awards (one per program is implied, and applicants are allowed to submit separate proposals for any or all of the three components). Eligibility is limited to nonprofit organizations, including those with 501(c)(3) status and those without 501(c)(3) status, as long as they are not institutions of higher education. The posting was created November 30, 2021, with an original closing date of January 27, 2022. The overall award ceiling listed is $110,000, which aligns with the maximum budget for the largest of the three program components (Fulbright logistics).
For the Mandela Washington Fellowship (MWF) 2022 component, the work supports a flagship Young African Leaders Initiative (YALI) program that brings young leaders from Sub-Saharan Africa to U.S. colleges and universities for leadership and academic programming, followed by continued professional development after they return home. The grantee is responsible for organizing a three-day pre-departure orientation in Gauteng for about 45 participants. This includes securing and paying for the venue, providing small gift bags, arranging overnight accommodation and meals, and paying a speaker honorarium of $250. The logistics package must also cover transportation to and from the U.S. Consulate in Johannesburg for visa interviews and pre-departure COVID testing. The notice indicates that roughly 70 candidates may require domestic flights and/or road travel allowances and that all candidates require accommodation, so budgets need to reflect significant in-country movement and lodging. In addition, the grantee must issue a $200 travel allowance per fellow prior to international travel, and then manage domestic return logistics after the program ends, moving the 45 participants from their arrival airport back to their home cities, including travel allowances and any necessary hotels and meals. The notional performance period is March 31, 2022 through December 31, 2022, and the program budget cap for this component is $60,000.
For the Fulbright Programs 2022-2023 component, the scope covers two streams: the Fulbright Foreign Student Program (supporting South African students pursuing Masters degrees, PhD research, or PhD qualifications in the United States, with funding up to two years) and the Fulbright Visiting Research Scholar Program (supporting South African academics conducting independent post-doctoral research in the U.S. for three to nine months). The logistics responsibilities are broader and include both domestic and international travel coordination. The grantee must arrange domestic travel and lodging and book flights to final U.S. destinations for up to 30 Fulbright students and scholars. They must also cover domestic travel, accommodation, and related costs for regional interviews, with an estimate that about 30 candidates need domestic flights and/or travel allowances. The grantee must run logistics for a two-day pre-departure orientation in Gauteng, including a $250 speaker honorarium, and plan for substantial domestic travel needs (the notice again references approximately 70 candidates requiring domestic flights or road allowances and accommodation). They must also handle domestic travel and lodging for visa interviews at regional consulates, with around 25 candidates needing domestic flights or travel allowances. Finally, they must manage travel to the United States, including international airfare, travel allowances, transportation from home cities to the domestic departure city, pre-departure COVID testing, and hotels and meals in the departure city as needed. The notional dates are March 31, 2022 through January 31, 2024, and the budget for this component must not exceed $110,000.
For the Community College Initiative (CCI) Program 2022-2023 component, the goal is to support South African tertiary students participating in a U.S. community college, non-degree academic year program (typically August through May) focused on technical skill-building, internships, service learning, and community engagement. The grantee must coordinate travel logistics and related expenses for roughly 21 students, including domestic travel tied to academic testing, interviews, medical exams, and passport processing. The notice estimates about 25 candidates will require domestic flights and/or travel allowances. The grantee must also deliver a three-day pre-departure orientation in Johannesburg, covering venue procurement and payment, a $250 speaker honorarium, and overnight accommodation and meals for participants, again with the expectation that many participants will require domestic flights/road allowances and accommodation. For travel to the U.S., the grantee covers domestic logistics and related costs for the 21 students, including travel allowances, transportation from home city to the departure city, and hotels and meals in the departure city if required. A critical distinction for CCI is that the grantee does not need to budget for international airfare for this program. The notional project period runs from February 14, 2022 to October 31, 2023, and the budget cap is $37,000.
Across all three components, the grant is essentially seeking an experienced logistics manager capable of coordinating high-volume, compliance-sensitive participant movement across South Africa (flights, ground transport, per diems/travel allowances, lodging, meals), coordinating time-bound events like orientations and interviews, and integrating public health requirements such as COVID testing and safer lodging arrangements. The successful applicant needs to demonstrate the operational capacity to handle bookings, reimbursements or stipend disbursements, vendor management, and schedule coordination with multiple U.S. government posts in South Africa, while staying within the specific budget ceilings and timelines that differ by program.Apply for PAS ZAF FY22 03
- The Department of State, U.S. Mission to South Africa in the other (see text field entitled explanation of other category of funding activity for clarification) sector is offering a public funding opportunity titled "2022 U.S. Exchange Programs Logistics Management" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 19.022.
- This funding opportunity was created on Nov 30, 2021.
- Applicants must submit their applications by Jan 27, 2022. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $110,000.00 in funding.
- The number of recipients for this funding is limited to 3 candidate(s).
- Eligible applicants include: Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Nonprofits that do not have a 501(c)(3) status with the IRS, other than institutions of higher education.
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